Are you wondering where to send your rsvp cards for wedding invites? Look no further than this helpful blog post! Read on for RSVP card 101 and subscribe for the latest to your inbox.
Planning your wedding can be an exciting yet overwhelming experience. From selecting the perfect venue to deciding what colors and theme to choose, every decision you make will impact how your wedding day is remembered.
You don’t want your RSVP cards to be a hassle, but you also don’t want to skip them completely. How can you make the process easy and straightforward for your guests? Follow this guide!
In it, we’ll tell you why response cards are important and where to send RSVP cards with your wedding invitations.
Why Is the RSVP Card Important?
Do you really need an RSVP card at all? In short, yes: an RSVP card is an essential element in the wedding planning process.
The RSVP card gathers information from your guests including whether they will attend, what meal they will enjoy, and the full names of each guest to properly seat them at your reception.
1. Headcount
First, the RSVP card will provide you with an accurate headcount for the number of guests attending your wedding. You’ll need this number to be accurate in order to budget appropriately; you’ll also rely on a complete headcount for things like place settings, favors, decorations, venue seating, meals, and more. Without an RSVP card, you’re simply waiting to see who shows up on the big day.
You want guests to have enough food and beverages, as well as comfortable placements for seating. Headcount is just one part of RSVP card 101. Next is… meal selection.
2. Meal Selection
Second, your card will serve as a place for guests to request which meal to enjoy during dinner. (NOTE: This is for plated meals only. Buffet-style receptions do not include meal selection on RSVP cards.)
In addition, the RSVP will provide you with additional information such as dietary requirements or allergies from guests. This is vital information to know ahead of time when deciding which menu to serve, including favors (if giving edible favors to guests), desserts, and your drink menu.
3. Personal Connection
Third, an RSVP card is helpful in creating a personal connection with your guests. By including a line onto which guests write their names, you’re able to completely personalize the seating cards or chart to reflect accurate names and titles.
This is essential when guests bring a plus one: rather than simply, “and guest”, you have a definitive name to use on place cards. It will create a more personalized and an extra touch of warmth to the experience.
You’ll also be able to determine which guests are bringing children (if you’re having kids at your wedding) so children can all be seated together and to plan ahead for kids favors and activities. This will create a fun and exciting atmosphere for your youngest attendants.
Now that you know why RSVP cards are vital to the overall wedding planning process, let’s tackle a big question: where to direct them.
Where to Direct Wedding RSVP Cards
There are two ways to have guests send RSVP cards back: by mail or online. Here is some information on either method.
OPTION 1: Mail the RSVP Card
The most traditional option is to direct RSVP cards by mail. This means you’ll send your guests a pre-printed RSVP card with a stamp and addressed envelope with their wedding invitation. The return address for the RSVP should go to whomever is handling the guest list: this can be yourself, your wedding coordinator, mother, Maid of Honor, etc.
OPTION 2: Send the RSVP Response Digitally
Alternatively, guests can now send in their responses digitally thanks to advances in modern technology. Through the use of a wedding website, guests can navigate to the website indicated on your RSVP card, then submit their responses online directly to you.
If you’re even more tech-savvy, consider creating a QR code for the wedding website. Then, you’ll choose a qr code RSVP card. On it, your guests will simply scan the code with a Smartphone and easily access your wedding website in one easy step.
The benefit of digital responses is how quickly they are received. The response goes to you instantly versus mail which takes a few days to receive.
When deciding the best way to deliver RSVP cards to wedding guests, keep it simple. Consider guests and how tech-savvy they are — or aren’t. Do you have enough time to gather the cards and record them as they arrive? Does a digital portal make you feel less overwhelmed? There’s no right or wrong way to do it when you consider the ease of use for your guests and make it as simple as possible to follow.
Now that you know everything there is to know about RSVP cards, you can order yours here.
If you still need a wedding website to create a digital experience, get one for FREE here. It’s easy to set up and looks beautiful and professional.
► Now, let’s talk the next steps: what to do when guests don’t RSVP. Believe me, it happens! Here’s how to handle it like a pro.
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