UPDATE The QR code generator recommended in this post is free to try, but I highly recommend upgrading the plan to edit the links later on. Also, they may update at a later date and you’ll want to be able to log in and edit the link if needed Just an FYI! Read about it here.
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Wondering how to add QR code to your wedding invitation? You can make it easier for your guests to RSVP by scanning the code to access your RSVP website. In this blog post, we’ll explain how to add yours and the benefits a qr code for wedding rsvp will bring to all. Read on for more details + subscribe for free tips like this to your email!
Do you want to learn how to create a qr code to use for your wedding stationery?
From save-the-dates to invites to programs, qr codes are everywhere in the wedding space.
But how do they work? Where should you use them?
The best place — and what you’ll learn how to do today — is to add a qr code to a wedding invitation.
In this blog post, I’ll explain how it’s done and the benefits you’ll gain as a result. We’ll also tackle frequently asked questions on qr codes for wedding RSVPs so you’ll be confident when guests are using yours.
Let’s get started!
How to Create a QR Code for Wedding Invitations
► What is a QR code
► Benefits of Adding a QR Code to a Wedding Invitation
► Where to Make a Free Wedding Website for Your Code
► Where to Generate a QR Code
► How to Add a QR Code to Your Wedding Invitation
► Where to Make QR Code Stickers to Add to Invitations and Save-the-Dates
► Tips for Success When Using QR Code Wedding RSVP
First, let’s discuss what a QR code is and why adding one to your wedding invitations is a smart idea.
What is a QR Code?
A QR code is a small black-and-white code that you scan with a Smartphone device to reveal a clickable link to a website. If you’re wondering what it looks like, here’s an example I created for our website, EmmalineBride.com. Open your camera on your phone, put this QR code in the viewable port of the camera, and hold it for a second. You’ll get a link that pops up asking if you want to visit it. Try it!
What does this mean for you and your wedding? Read on for the benefits of adding a qr code to your wedding stationery.
Benefits of Adding a QR Code to Wedding Invitations
There are four major benefits of using a qr code on wedding invitations for you and your guests:
1. Quicker RSVP Times
Wedding invitations with qr code for RSVP is the quickest way for guests to respond “yes” or “no” to your event digitally. This means you won’t need to wait by the mailbox for those snail mail cards to come flowing in, since guests submit their response through your wedding website.
2. Sooner Last-Minute Wedding Decisions
As an added bonus, you’ll be able to make final wedding decisions sooner: give your caterer the final head count for meals, order an accurate number of programs, figure out how many favors to buy, and more.
Plus, you’ll be ahead of the due date, so you won’t be waiting until the last minute for headcounts. Phew! That makes for a stress-free experience alone!
3. Invite More Guests
Some couples have a limit to the number of guests they can invite, due to budget or space constraints within their wedding venue. Typically, you send out the wedding invitations and that is who you’re able to invite. Any guest who declines means you’ll have an empty seat, which, thanks to qr code RSVPs, is now fillable.
But when you utilize wedding invitations with qr code for rsvp, and guests can submit yes or no responses immediately, you may be able to invite guests in place of any declined invitations. That is, if you do it in a timely manner and send an invite right away. And since you’ll order the right amount of wedding invitations — per our discussion yesterday — you’ll have extra invites to pop in the mail. :)
4. Additional Information Given to Your Guests
And last but not least, your wedding website paired with a QR code is an easy way to share your wedding details with your guests in greater detail. Some of the major details to include on your website include dress code, lodging accommodations, gift registry, fun activities for the wedding weekend, shuttle information, etc.
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Now that you know the major benefits (and wow, there are many!) let’s talk about putting your QR code into action. I’ll show you exactly how to do it, but you’ll need two key things. The first is a wedding website. Don’t worry, it’s free.
Where to Make a Free Wedding Website for the QR Code
You need somewhere to link your QR code to, or it simply won’t work. If a guest scans a QR code and the website link isn’t inputted properly, it won’t go anywhere.
So, let’s take care of that first.
You’ll need to get a wedding website. It’s easy to make one and most places offer free websites.
Here are some places to get a free wedding website with everything you need:
• Minted: You can get a free wedding website with all the bells and whistles, including *password protection.
*I highly encourage password protection to keep your website out of searches and away from prying, public eyes.
• Zola: They offer free wedding websites here with easy to edit templates and more. Plus, you can even send free digital save the dates.
• Appy Couple: Create a unique wedding website here through their one-of-a-kind app. You can even message guests!
[ NOTE: I’m outlining the pros vs. cons of all of the website options here if you’re interested. ]
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Choose one of the above options — or other site of your choosing — and create your website. It can be very simple for now… you will add to it later. All you need to do is sign up for one to get your unique URL / link. This is what you’ll use to create your qr code, which we’ll do… now!
Don’t worry, I’ll take you through it, step-by-step. Here’s how to generate your qr code.
Where to Generate a QR Code
To make a QR code, you’ll use QR Code Generator. I’m familiar with it and it’s the easiest to use based on others I’ve tried in the past. It’s the only one I recommend to my couples.
Step 1: Create and Upload Your QR Code.
This step is two-parted: first, click here to visit the generator site. It opens in a new window so you can pop back here for the other instructions.
You’ll see a screen like this:
Great! Now enter in your URL/link to your wedding website in this space:
Finally, click “Download” and it will save to your computer.
While it’s downloading, you’ll get a pop-up so you know it’s working. Once this screen closes, look in your My Computer or recently downloaded files to see your QR code. It should be there!
Here’s an example of mine, below.
NOTE: I strongly advise upgrading to the paid plan! The free may only work for a limited time.
Great! Now you have generated the code and saved it to your device.
Now, here’s how to add your qr code to your wedding invitation or anywhere you want to share it.
How To Add a QR Code to a Wedding Invitation
You have the website: check!
You generated a unique QR code: check!
Now it’s time to put the two together.
You can do this one of two ways: print the qr code on your invitation design or add your qr code sticker to your invitation.
→ If you have NOT ordered invites yet, the first method of printing it onto the design is ideal.
→ If you HAVE ordered invites already, don’t worry: you can simply add it to your invitations with qr code stickers.
METHOD 1: Add QR Code to an Invitation Card
You won’t be uploading the QR code directly onto the invitation card itself, but rather onto your response card. You’ll want to choose a response card that has a space for the QR code and wording built into its design. Here are a few examples to give you some visuals.
Need more styles? Browse these specialty cards and choose a design. Next, I’ll show you how to upload your QR code to the invitation.
Upload a QR code to the Invite
For this example, I’m using this RSVP card from here.
This style goes with everything, so it’s perfect if you already have the invitation selected. But if not, you may love this invitation suite: it’s gorgeous!
You’ll head to the listing of your RSVP card, click “personalize”, and edit your information. Then, you’ll upload your QR code into the code section as an image.
Boom, that’s it! Order your RSVP cards.
When they arrive, send them with your wedding invitations. Guests will receive the cards, scan your QR code, and respond to your wedding invitation online. It’s easy!
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Now, let’s talk about how to add your code after the fact. Already ordered invites? Want to add the code to save-the-dates or other wedding stationery? Just use stickers instead!
METHOD 2: Add QR Stickers to Wedding Invitations
If you already have your invites, or want to add qr code to your save-the-dates, use stickers instead. You can get QR code stickers from Zazzle by FotografixgalDesigns.
Just peel and stick. Done!
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Last but not least, here are some tips for success to ensure yours work perfectly.
Tips for Success When Using QR Code Wedding RSVP
Having a digital RSVP set up via a qr code on your wedding invite is a nice, efficient, tech-savvy way to encourage guests to respond quickly.
It also serves an a “hub” where your guests can view any important details about your wedding, whether months ahead of time or down to the last few weeks.
But it’s important to have these tips in mind when using qr codes on wedding stationery.
• Include a note instructing guests how to use the code.
With your QR code, whether on invites or save-the-dates, should have a line that reads, “Kindly reply via our wedding website below”. Along with the QR code, include your website address written out. If they can’t access the qr code for some reason, they’ll be able to access your website URL directly.
• Check in on guests who may not be as tech-savvy — or send traditional RSVP cards to them instead.
If you have guests on your list who may not utilize a Smartphone, have access to a computer, or prefer to use snail mail, accommodate them by sending RSVP cards to them directly.
You can order cards like this in a small quantity. They complement nearly any wedding invitation theme.
• Follow up with a phone call.
If you have guests who don’t respond, it is customary to wait until the deadline and then follow-up with a phone call to inquire about their response.
► For tips and etiquette on this topic, read: Here’s What to Do When Guests Don’t RSVP.
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Conclusion
Couples who want to add a QR code to their wedding invitations will find it easier than ever before! I hope you enjoyed this blog post and the tips to help you generate, create, and add a qr code to your wedding invites. Remember to upgrade to the paid account after the free version expires. You can find other free QR code generators that may last longer, but I haven’t tried them myself. This one seems to be the easiest to use.
If you have any tips to add or questions for me, please let me know in the comment box below.
NOW ON TO YOU: Now that you know how to do it, it’s time to get to work! Start adding a QR code to your wedding invite: get a website here + generate your code here! :)
Chat soon-
xo
Emma
